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Application FAQs


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IEMBP APPLICATION PORTFOLIO DEADLINE & FEES

ELIGIBILITY REQUIREMENTS & PRE-REQUISITES

FILLING IN THE IEMBP APPLICATION PORTFOLIO

GATHERING “EVIDENCE” DOCUMENTS

FINISHING MY APPLICATION

CHANGING OR ADDING TO MY IEMBP APPLICATION PORTFOLIO

GETTING ASSISTANCE

TECHNICAL INFORMATION

 

IEMBP APPLICATION PORTFOLIO DEADLINE & FEES

We strongly recommend that you begin working on Part 1 of the application and the collection of all required documents immediately. Our experience during the Pilot application process showed that receiving all the required documents (references, WES reports, Form A’s, B’s etc.) can be challenging and time consuming for applicants. In order to proceed with the January 2016 intake, we will be reviewing applications on a first come, first served basis. Once a completed Part 1 of your application has been received and reviewed, UBC Midwifery will contact you about continuing with Part 2 of your application.

All documents (Part 1 & Part 2) must be received by UBC Midwifery by Friday, October 23, 2015.

Q: What is the IEMBP Application Portfolio fee?
A: The cost to apply and have Part 1 of your IEMBP Application Portfolio assessed for January 2016 intake is $500 CAD.

Q: Are there other costs related to the IEMBP Application Portfolio?
A: Other costs related to the IEMBP Application Portfolio include:

  • fee to have Part 2 of your IEMBP Application Portfolio and your required evidence assessed for January 2016 intake: $1500 CAD;
  • notarization of the print version of your IEMBP Application Portfolio;
  • notarization of related documentation;
  • courier and/or postage fees for sending the print-version of your IEMBP Application Portfolio and related documentation to the IEMBP;
  • courier and/or postage fees to send evidence forms to referees;
  • translation costs (if required).

Q: When do I have to pay the IEMBP Application Portfolio fee?
A: IEMBP Application Portfolio fees must be received by 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the UBC Midwifery website. If the fee is late, the IEMBP Application Portfolio will not be assessed.

Q: How do I pay?
A: Use one of the following methods to pay:

  • International money order*
  • Bank draft*
  • Certified cheque*
  • VISA or MasterCard (with 3% surcharge)

*You must ensure that the money order, bank draft or certified cheque is payable in Canadian funds, and negotiable in Canada.

Fees are payable to the University of British Columbia Midwifery. Mailing address: B54-2194 Health Sciences Mall, Vancouver, BC, V6T 1Z3..

Payment should be included with the print-version of the IEMBP Application Portfolio. If paying by VISA or MasterCard, provide your credit card information in the appropriate section of the print-version of the IEMBP Application Portfolio.

Q: When do I have to submit my IEMBP Application Portfolio?

A2: For the regular IEMBP offering commencing in January 2016, the application portfolio must be “finalized” before midnight Pacific Time (GMT-8) on the IEMBP Application Portfolio Finalization/Submission Deadline, as posted on the UBC Midwifery website. The print-version of the IEMBP Application Portfolio and all supporting documentation being submitted by the applicant must be received by the IEMBP office by 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the UBC Midwifery website.

Q: What happens if I do not finalize my IEMBP Application Portfolio on time?
A: Your IEMBP Application Portfolio must be finalized before midnight Pacific Time (GMT-8) on the IEMBP Application Portfolio Finalization Deadline, as posted on the IEMBP website. Late applications are not accepted. If you miss this deadline, you should not finalize your IEMBP Application Portfolio nor send in the print-version.

Q: What happens if my print IEMBP Application Portfolio is not received on time?
A: The print-version of your IEMBP Application Portfolio must be 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the UBC Midwifery website. Late applications are not accepted. If you know that you will miss this deadline, you should not send in the print-version of your IEMBP Application Portfolio. Rather, you should request to have the online version changed back to an editable format. This will allow you to update your information for the next IEMBP Application Phase.

Q: What if I don’t have all my documentation to send in with my print IEMBP Application Portfolio in time to meet the deadline?
A: Contact the IEMBP office to discuss any issues you have with documentation and to see if alternate arrangements can be made.

Q: When is my next opportunity to apply?
A: UBC Midwifery has received funding from the government of BC to support ongoing bridging on a yearly basis commencing 2015. UBC will offer one intake per year. Space is limited and we expect it will by highly competitive. Check the UBC Midwifery website for updates and deadlines.

Q: Where do I find out information about course costs?
A: Course fees and associated costs can be found on the UBC Midwifery website.

 

ELIGIBILITY REQUIREMENTS & PRE-REQUISITES

Q: What experience and education do I need to qualify for the IEMBP?
A: The IEMBP will accept different combinations of midwifery education and experience so long as you meet all the requirements of one of the Options (A or B).
To see the IEMBP Midwifery Background Requirements, view the Entry Requirements.

Q: How do I know if I am Option A or Option B?
A: You should determine what combination of midwifery education and experience you have. If you don’t have very much experience working as a midwife, you should explore eligibility Option A. If you have a lot of experience working as a midwife, you should explore eligibility Option B.
View the IEMBP Midwifery Background Requirements via the Entry Requirements page on the IEMBP website.

Q: How do I know if I have to take an English test?
A: Please read the IEMBP English Language Requirements on the Entry Requirements page on the IEMBP website to determine whether you meet the requirements for exemption from English language fluency testing.

Q: How do I know if I need to take any pre-requisites?
A: You will be required to take the IEMBP pre-requisites prior to the start of the IEMBP Midwifery Education Phase unless you can:

  • Provide evidence of knowledge of the Canadian health care system.
  • Meet the IEMBP's "higher score" on an approved English language test, or qualify for exemption from language testing, as outlined in the IEMBP English Language Requirements on the Entry Requirements page on the IEMBP website.

For more information about pre-requisites, please see the UBC Midwifery website page on the IEMBP website.

Q: How do I know if I have to take the Orientation to Canadian Healthcare Systems pre-requisite course?
A: You do not have to take Orientation to Canadian Health Care if you:

  • Passed a similar course within the last five years that was Canadian in scope, and covered at a minimum: federal and provincial roles in healthcare, roles and collaboration of different healthcare professionals, patient/client expectations, work safety, privacy, and other relevant legislation and expectations. A course transcript direct from your institution is required as evidence.

  • OR

  • Successfully completed a Canadian education program for a regulated health profession in Canada within the last five years. A course transcript direct from your institution is required as evidence.

  • OR

  • Worked as a regulated health professional within Canada for at least 8 months of full-time practice, or equivalent part-time work, within the last ten years. A letter from your employer or equivalent, stating dates of employment, full-time or part-time status, profession and role for this employer is required as evidence.

If you do not meet the above exemption eligibility requirements you must take the Orientation to Canadian Health Care course. For more information about this course, see the Program Overview page on the IEMBP website.

Q: If I meet all of the eligibility requirements, will I definitely get into the IEMBP?
A: Entry to the IEMBP is competitive and there are a limited number of spaces in the program. This means that even if you meet the requirements of the IEMBP, it is possible that you will not be offered entry to the IEMBP, depending on your background and those of others applying at the same time as you. However, if you believe that you meet the eligibility requirements, we do encourage you to apply.

Q: What do I do if my experience and/or education does not fit within the requirements of Option A or B?
A: You are not eligible for the IEMBP unless/until your education and experience meet the requirements of IEMBP Eligibility Options A or B.
For more information about your options for becoming registered in Canada, see the Canadian Midwifery Regulators Consortium website.

FILLING IN THE IEMBP APPLICATION PORTFOLIO

Q: How long will it take to complete the online application?
A: You are creating a full portfolio of your career as a midwife. Past applicants have reported spending from 30 to 80 hours doing this, including all related work such as gathering documents and information, filling in the application, obtaining photos, getting translations and notarizations, and finding references. The average appears to be approximately 50-70 hours. The amount of time that it will take you will depend on your:

  • level of comfort with basic computer use
  • ease of access to records and information about your midwifery experience and education
  • English language fluency

Although you will use the IEMBP Application Portfolio primarily to apply to the IEMBP, you will also be able to print out a full copy for your professional records.

Q: Can I take breaks or do I need to fill everything in at one sitting?
A: The IEMBP Application Portfolio may be filled out over as many separate sittings as needed. Be sure to log out between sessions.

Q: Can I work on my IEMBP Application Portfolio when I am not connected to the internet?
A: To decrease time spent connected to the internet, you can save informational documents such as the Information about Required Evidence document onto your computer hard-drive, and/or print them out.
You may also wish to save the working copy of the IEMBP Application Portfolio questions, available from the Support page, onto your computer or print it out, so that you can see the questions off-line. Note that some questions in this document are a bit different than the question posed in the actual IEMBP Application Portfolio, so be sure to check that your answer fits the official question in the actual IEMBP Application Portfolio.
Also, you can compose your longer answers in a word-processing software program, such as Microsoft Word. Then later when you are connected to the internet, you can cut and paste them into your IEMBP Application Portfolio.
Another option is to highlight the whole page of any Step (left click at top, hold the "shift" button and left click at bottom), then choose Edit-Copy from the your internet browser menu, then Edit-Paste in your word-processing software. Later when you are connected to the internet, you can enter your responses into the IEMBP Application Portfolio, by copying/pasting into text boxes, or selecting radio buttons and drop-down menu responses.

Q: I have already gone through a P.L.E.A. process in a Canadian province. Do I have to apply all over again?
A: No, you do not have to apply again. You should contact the provincial regulatory organization through which you undertook a PLEA process.
You do not need to fill out the IEMBP Application Portfolio, however you will likely need to provide some additional information as requested.
If you hope to be exempted from taking any of the IEMBP pre-requisites, you will need to pay a $150 pre-requisite assessment fee.

Q: Why do I have to select a province or territory?
A: Midwifery in Canada is regulated by province or territory, and all midwives must be registered to practice in a specific province or territory. If you are selected to participate in the IEMBP, the IEMBP educational partners will compare the experience listed in your IEMBP Application Portfolio to the registration requirements for your intended province or territory of practice. Then during the IEMBP Core Midwifery Phase, you will have the opportunity to gain additional experience you need to meet these registration requirements.

    The UBC IEMBP is for midwives who plan to practice in British Columbia only. If you are interested in practising in another province or territory do not apply to the IEMBP. Contact the regulatory body in the region in which you wish to work outside of BC.

Where possible, your clinical placement during the IEMBP Core Midwifery Phase will occur in the province or territory that you indicate.
Also, some of the information in the IEMBP Application Portfolio is used by the regulatory organizations when they assess IEMBP participants for midwifery registration. Therefore you may be asked questions in your IEMBP Application Portfolio that are specific to the province or territory in which you intend to practice.

Q: Can I change provinces later?
A: No. You are applying to practice in British Columbia.
If you wish to change your choice of province after you have finalized your IEMBP Application Portfolio but before it has been assessed, please let us know so that we will not proceed with your application.

Q: Do I have to answer all of the questions in the IEMBP Application Portfolio?
A: There are many questions that are mandatory, that is, they must be answered to properly complete the IEMBP Application Portfolio– these questions are marked with a red star, and the response areas are shaded pink until an answer is saved.
Because there will likely be more applicants than “spots” allocated for the IEMBP, it is recommended that you answer all questions in the Online Application. However, there may be some non-mandatory questions that are not applicable to your situation and these can be left blank.

Q: How do I know what questions I have to answer?
A: There are many questions that are mandatory, that is, they must be answered in order to properly complete the IEMBP Application Portfolio – these questions are marked with a red star, and the response areas are shaded pink until an answer is Saved.

Q: Can I enter information into a page after it says “Complete”?
A: Yes, just click on the “Edit” button for that Step on the Application Portfolio Overview page. The “Complete” indication on the Application Portfolio Overview page only means that the minimum amount of information has been entered. It is up to you to ensure that all of your information is entered, and it is recommended that you answer all applicable questions, not just the mandatory questions.

Q: It says “Complete” in Step Six when I have only entered information about one of my practice sites and still have more to enter. How do I enter information on more sites?
A: Click on the grey “Add a Practice Site” button below the Midwifery Practice Sites table. Fill in the blank fields, then click on the “Complete # _” button in that row.

Q: I don’t understand one of the questions. What should I do?
A: Start by checking to see if there is a blue More Info link. This will take you to additional information about what is being asked. If this does not help, look through the resources on the Support page.

Q: I am applying under Option B, so why do I have to fill in information about my midwifery education?
A: Information about your midwifery education, whether self-directed, direct-entry, post-nursing or post-naturopathic, is required as part of your application to the IEMBP. While Option B does not include eligibility criteria about your midwifery education, this information provides useful context for the consideration of your application to the IEMBP.
Note: Under Option B, you do not have to submit proof of your education, but in case the assessment finds that you don’t meet the Option B criteria, it is recommended that you do provide proof of your education, so that you can be assessed against the Option A criteria if needed.

Q: I am applying under Option A, so why do I have to provide information about my midwifery registration(s)?
A: Information about your midwifery registration(s), is required as part of your application to the IEMBP. While Option A does not specifically include eligibility criteria about your midwifery registration, this information provides useful context for the consideration of your application to the IEMBP.

Q: I don’t know exactly how many visits or births I managed at my various workplaces – how can I complete Step Six: Clinical Practice Sites?
A: Ideally, these numbers will come from official records, but if they are unavailable, please provide your best estimate.

Q: Why are you asking me to prove how much clinical experience I have in relation to the registration requirements in the province or territory in which I intend to practice?
A: If you are accepted into the IEMBP, UBC IEMBP will use this information to determine how close you are to meeting the registration criteria of the CMBC – this will assist you and the UBC Midwifery in setting the goals for your clinical placement.

Q: I haven’t taken an English test yet – what do I do?
A: If you do not meet the requirements for exemption from English language fluency testing, you will need to take one of the approved English tests as soon as possible. Your test score will determine whether or not you are eligible for the IEMBP, and whether you need to take an approved English language course prior to starting the IEMBP Core Midwifery Phase.

Q: I meet requirements for exemption from taking an English test and know that I have to submit an affidavit but I can’t find it. Where is the form?
A: It is part of the print-version of the IEMBP Application Portfolio, which you will send in to the IEMBP office. The print-version is only available after you finalize your IEMBP Application Portfolio.

Q: When it says “max.250 words” under the text box, do I have to write 250 words?
A: No, you should write enough to sufficiently respond to the question, and should not write more than the maximum number of words indicated.

Q: How do I know that I have filled in enough information in a text box?
A: You should write enough to sufficiently respond to the question, and should not write more than the maximum number of words indicated. The size of the text box and the maximum words give an indication of how much information is being sought relative to other questions, but you do not have to fill the box or write the maximum number of words.

 

GATHERING “EVIDENCE” DOCUMENTS

Q: How do I find out what documents to send with my IEMBP Application Portfolio?
A: Carefully read through the Information about IEMBP Required Evidence, available on the Support page. Specifically, check to see if you need to send in proof of a name change/marriage/divorce, or a Form C2 for solo practitioners.

Q: How do I find out when “evidence” is needed to prove the information in my application?
A: Carefully read through the Information about IEMBP Required Evidence, available on the Support page. This document explains which “evidence” will be needed for different situations. If, after reading this document, you have further questions, contact the IEMBP Applicant Advisor.

Q: How do I provide proof of the accuracy of the information I’ve provided in my IEMBP Application Portfolio?
A: Carefully read through the Information about IEMBP Required Evidence, available on the Support page. Also, instructions on how to submit or arrange for the various pieces of evidence can be accessed via the “Go to IEMBP Forms” button at the bottom of Step 10 of the IEMBP Application Portfolio.

Q: How do I know which IEMBP forms to use?
A: Read through the Information about IEMBP Required Evidence, available on the Support page, and look at the table of IEMBP Forms that is accessible via the “Go to IEMBP Forms” button at the bottom of Step 10 of the IEMBP Application Portfolio.

Q: Where do I get the IEMBP forms?
A: The IEMBP Forms can be found by clicking on the “Go to IEMBP Forms” button at the bottom of Step 10 of the IEMBP Application Portfolio.

Q: What if I am sending a form to a country where English is not commonly spoken?
A: It will be less expensive for you if the person filling out the form is fluent enough to fill it out in English. However, if this is not possible, you should request that the person filling in the form do it in their own language.
Some IEMBP forms are translated into Chinese, Farsi, French, German and Spanish, and are posted on the Support page.
If the language you need is not available, you may translate the form but you will need to provide your translation to the IEMBP and cover the cost of the verification of your translation.
All documents received in a language other than English will need to be translated for the assessment process and applicants will need to cover the costs of this translation. The IEMBP office will contact you to complete the translation agreement and to make payment arrangements according to IEMBP policies. See the IEMBP Application Policies, available on the Support page, for more information and translation policies and procedures.

Q: How do I get a WES Report?
A: Go to www.wes.org/ca/mmbp.asp for information on how to arrange for your course by course evaluation report. There is a fee for this service.

Q: What is a notary public?
A: A notary public is a professional authorized by law to witness and attest to certain things like oaths, signatures and true copies of documents. In some countries, including Canada, lawyers can all act as a notary public, and there are non-lawyers who serve specifically as a notary public.
For the purposes of your application to the IEMBP, the notary public must be in good standing in a jurisdiction where this profession is regulated and monitored.

Q: What is a certified translator?
A: A certified translator is a professional translator who has passed a certification exam and is obliged to uphold a code of ethics to maintain their translation certification.
See the Acceptable Translations section (3.5) of the IEMBP Application Policies, available on the Support page, for detailed information about acceptable translations of documents.

Q: How do I find a translator?
A: See the Acceptable Translations section (3.5) of the IEMBP Application Policies, available on the Support page, for a list of websites for certified translator associations in Canada, and for the International Federation of Translators website. These websites have contact information for translators in their membership.

Q: My documents were translated before coming to Canada. Can I submit those translations?
A: Most documents must be provided directly from the source, and if provided in a language other than English, will then be sent for word-for-word translation by an approved certified translator (you will be contacted to complete the translation agreement and to make payment arrangements according to IEMBP policies). Previous translations of these evidence documents will not be accepted.

 

FINISHING MY IEMBP APPLICATION PORTFOLIO

Q: How do I know when I have finished filling in my IEMBP Application Portfolio?
A: Only you will know for certain when you have entered all of the information required in the IEMBP Application Portfolio. This is because the computer cannot know how many workplaces you have had, schools you have attended, or places you have been registered.
When you have filled in all mandatory questions within a Step, the Step will be shown as “Complete” on the Application Portfolio Overview page. If there is a table for multiple records (workplaces, schools, etc), the status will show as “Complete” when you have completed all the mandatory questions for the records that you have entered. But if for example, you have not listed one of your workplaces, that is you have not created a record (row) for this workplace, the Step will show as being “Complete”. So you must be sure to add enough records to cover all of your midwifery background.
Not all questions are mandatory, but it is recommended that you answer all applicable questions, as this information will provide valuable context for the competitive assessment process.
Once each Step on the Application Portfolio Overview page shows as “Complete”, review the information that you have provided to ensure that you have included everything that is relevant.
If you are satisfied with the information that you have provided under each Step, then you have finished filling in your IEMBP Application Portfolio.

Q: What does “finalize” mean?
A: “Finalize” is the term being used within the IEMBP Application Portfolio to refer to what you will do when you are satisfied that your IEMBP Application Portfolio is complete and you wish to have it saved as it is and accessible to the IEMBP for assessment.

Q: How do I finalize my IEMBP Application Portfolio?
A: When each Step on the Application Portfolio Overview page shows as “Complete”, there will be a button marked “Begin Finalizing Your IEMBP Application Portfolio”. If you make a change to your IEMBP Application Portfolio such that a Step becomes “Incomplete”, the “Begin Finalizing Your IEMBP Application Portfolio” button will no longer be visible on the Application Portfolio Overview page – it will return whenever all Steps are marked “Complete”.
When you are ready, you can click on the “Begin Finalizing Your IEMBP Application Portfolio” button. You will be required to read and click to show your agreement with a Certification and an Authorization (see the Support page to preview the wording). Then you click on “Complete Finalization of Your IEMBP Application Portfolio”. The screen will then show a shortened version of your IEMBP Application Portfolio, that you should print out and mail to the IEMBP office for assessment.
Once you finalize, you can still update your contact information on the Application Portfolio Overview page, and can still make updates to Step 10, but you will no longer be able to make other changes to the responses you have provided in your IEMBP Application Portfolio without submitting a formal amendment request.
The Application Portfolio Overview page will have “View” buttons beside each Step (instead of “Edit” buttons) to allow you to look at all of the information you have provided. (Step 10 will still have an “Edit” button.)
See also the "Instructions for Finalizing and Printing" on the Support page.

Q: I can’t find the finalize button – where is it?
A: The “Begin Finalizing Your IEMBP Application Portfolio” button is only visible when each Step on the Application Portfolio Overview page shows as “Complete”, and will not be visible while any of the Steps are marked as “Incomplete”.

Q: I have finished filling in my IEMBP Application Portfolio, but the finalize button is not showing. What should I do?
A: You should look over the sections that are showing up as incomplete to ensure that you have answered every mandatory question, and click save. Mandatory questions are marked with a red star. If you have added several records to a table you should check each record to ensure that all mandatory questions were answered.
If you have completely answered all questions applicable to your situation but are unable to see the “Begin Finalizing Your IEMBP Application Portfolio” button, you should email the technical team at info@midwifery.ubc.ca for assistance. Indicate your name and application number. State that your IEMBP Application Portfolio is complete but you are experiencing a technical problem with the finalization function, and indicate the step that will not show as “complete”. If this email is sent before the Finalization Deadline, your IEMBP Application Portfolio will be manually finalized for you, and you will be notified by email when it is ready for review and printing.

Q: Do I need to do anything else after finalizing my IEMBP Application Portfolio?
A: Yes, there is more to do before you have finished applying to the IEMBP. You must print out the shortened paper application (using your internet browser’s Print function), check it over, fill out the required sections, attach a photo identical to those used for your professional references, and take this print-version of the IEMBP Application Portfolio to a notary public, who will witness your signatures and verify your photo (read the other FAQs for more info).
The notary public must be in good standing in a jurisdiction where this profession is regulated and monitored. If this is not possible, then you may have your application witnessed and your photo verified by a lawyer in good standing who is authorized to take oaths.
You must then mail, courier or hand-deliver this print-version of the IEMBP Application Portfolio, along with your fee payment and any evidence that is to be supplied directly by you, to the IEMBP office. It must be received by 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the UBC website.
There may be follow-up required, such as arranging payment for translation of evidence received in a language other than English.

Q: How do I know if my IEMBP Application Portfolio has been properly finalized and received by the IEMBP office?
A: Once your IEMBP Application Portfolio is properly finalized, you will see the following changes:

  • addition of a button to bring up the mail-in version of your IEMBP Application Portfolio;
  • the “Edit” buttons on your Application Portfolio Overview page changed to “View” buttons (except Step 10); and
  • your information is no longer changeable, with the exception of Step 10 and your contact information.

You will not be notified when your print-version of the IEMBP Application Portfolio has been received by the IEMBP office. If you want to know, you may email the IEMBP office – see the Support page for contact information.

Q: How do I print my IEMBP Application Portfolio to be able to sign and mail it?
A: After you have finalized your IEMBP Application Portfolio, you will see a display of the shortened IEMBP Application Portfolio that you will print out and send to the IEMBP office. You must print it using the print function of your internet browser (usually print is under the file menu).
If you do not want to print the mail-in version of your IEMBP Application Portfolio immediately after finalizing, you can access it later by clicking on the “Go to mail-in version of IEMBP Application Portfolio” button on the IEMBP Application Portfolio Overview page.
You must be sure to allow time to visit a notary public and arrange for the print-version of your IEMBP Application Portfolio to arrive at the IEMBP office before 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the IEMBP website.

Q: How long does my IEMBP Application Portfolio remain online after I send it?
A: After you finalize your IEMBP Application Portfolio, all of your information will remain visible to you via the Application Portfolio Overview page until after your application is assessed. See the MMBP Application Policies, available on the Support page, for more details about when your online MMBP Application Portfolio may be deleted.

Q: What do I ask the notary public to do with my IEMBP Application Portfolio?
A: Ask the notary public to look at your photo identification to confirm that you are the person shown in the photograph on your identification and that the identification bears the same name as is on your IEMBP Application Portfolio. Next, the notary must sign the back of the 5cmx7cm photo attached to your IEMBP Application Portfolio, to state that it is a true likeness of you (this photo must also be signed by you). Then you will write your signature and the date in the two places indicating that you agree with the Authorization and the Certification, and the notary will write her/his initials to confirm having witnessed these signatures.
If applicable, the printed IEMBP Application Portfolio will also include an affidavit that you are exempt from language testing; if you agree with the statement, you will write your signature and the date, and the notary public will initial that the signature was witnessed. Next, the notary public must read and sign the declaration at the end of the IEMBP Application Portfolio, and provide the requested information. Finally, the notary public must place her/his stamp or seal on the page with their signed declaration.

Q: I can’t find a notary public. Can I get someone else to verify my photo and witness my signatures on my IEMBP Application Portfolio?
A: If you cannot find a notary public in good standing, and in a jurisdiction where this profession is regulated and monitored, you may have your photo and signatures witnessed by a lawyer who is in good standing and who is authorized by law to take oaths.

Q: What do I need to include when I mail my IEMBP Application Portfolio?
A: You should include the photo, fee payment and any evidence that you will be submitting directly. The following checklist will be on the last page of your printed IEMBP Application Portfolio:

  • Print-version of IEMBP Application Portfolio
    • Additional information filled in where specified
    • Checked over for accuracy
    • Signed where indicated, in front of a Notary Public or Lawyer (authorized to take oaths)
    • Signature of Notary witnessing your signature
  • Photo of yourself
    • 5cm by 7cm
    • Head and shoulders
    • Not more than one year old
    • Identical to the photos on your Professional Reference forms
    • Signed on back, by you and Notary, indicating it is a true likeness of you
  • Fee Payment
  • Documents that can be submitted by you directly, to support your IEMBP Application Portfolio (include only if applicable to your situation):
    • Proof of Name Change
    • Marriage Certificate
    • Divorce Certificate
    • Form C2 – Applicant Declaration of Clinical Experience

Q: How and where should I send my IEMBP Application Portfolio?
A: You must send the print-version of your IEMBP Application Portfolio to the IEMBP office, at the mailing address shown on the first page. You should decide on the delivery method (in person, by mail or by courier), based on your proximity, estimated delivery timeframes, and the amount of time before the deadline of 16:00 Pacific Time (GMT-8) on the IEMBP Application Portfolio Submission and Payment Deadline, as posted on the IEMBP website.

Q: How do I know if my mailed IEMBP Application Portfolio has been received?
A: You will not be notified when the print-version of your IEMBP Application Portfolio has been received by the IEMBP office. If you want to know, you may email the IEMBP office – see the Support page for contact information.

Q: How do I know if the documents providing “evidence” of my background have been received?
A: You will not be notified when your evidence has been received by the IEMBP office. If you want to know, you may email the IEMBP office – see the Support page for contact information.

Q: When do I get the results?
A: Your application portfolio and all documentation received on your behalf from outside sources, will be assessed by specially-trained IEMBP Midwife-Assessors. The assessors will determine if you meet the eligibility criteria for entrance into the IEMBP.

Q: Can I contact someone to find out if I have been accepted?
A: See the IEMBP website for the date that assessment results will be available. If, after this date, you have not yet received your results, you may contact the IEMBP office, to ask about your eligibility.
Please do not enquire about your assessment results before the assessment results release date indicated on the website.

 

CHANGING OR ADDING TO MY IEMBP APPLICATION PORTFOLIO

Q: How do I correct errors in my IEMBP Application Portfolio after it is finalized?
A: Use the Amendment Form, which is available by clicking the Amendment button on the Application Portfolio Overview page once you have finalized. You must fill out the Amendment Form online, then sign it in front of a non-related witness, and mail or courier it to the IEMBP office. The only exceptions to this procedure are changes to your contact information or additions to your evidence (Step 10) which you can continue to make via the online IEMBP Application Portfolio.

Q: How do I correct my IEMBP Application Portfolio information after I have mailed it?
A: If you need to change any of the information that you entered into your IEMBP Application Portfolio, you must submit an Amendment Form (see above). The only exceptions are changes to your contact information or additions to your evidence (Step 10) which you can continue to make via the online IEMBP Application Portfolio.

Q: What do I do if I have more information to add to my IEMBP Application Portfolio after I have finalized it?
A: If you need to add to any of the information that you entered into your IEMBP Application Portfolio, you must submit an Amendment Form (see above). The only exceptions are changes to your contact information or additions to your evidence (Step 10) which you can continue to make via the online MMBP Application Portfolio.

Q: What do I do if my contact information changes after I submit my IEMBP Application Portfolio?
A: It is very important to update your contact information as soon as possible. You should use the "Update My Contact Information" button at the top of the Application Portfolio Overview page to provide the current information. This button is available before and after you finalize your application.

 

GETTING ASSISTANCE

Q: Who do I contact if I can’t figure out how to set up my user account?
A: If you still need help after reading the How to Create a User Account mini-guide on the Support page, you can email the UBC Midwifery at info@midwifery.ubc.ca.

Q: Who do I contact to get technical help with using the IEMBP Application Portfolio?
A: Email the UBC Midwifery at info@midwifery.ubc.ca.

Q: Who do I contact if I don’t understand how to fill out the IEMBP Application Portfolio?
A: Email or phone UBC Midwifery.

Q: Who do I contact if I don’t know what documentation you want from me?
A: Email or phone UBC Midwifery.

 

TECHNICAL INFORMATION

Q: What kind of computer and internet do I need?
A: You need a computer capable of connecting to the internet via the internet browsing software of your choice (e.g. Internet Explorer, Mozilla Firefox, etc.) Dial-up internet is sufficient, although you may want to save some documents and questions to your computer so that you can work on the IEMBP Application Portfolio while “off-line”.
If you want to do work on your IEMBP Application Portfolio while you are not connected to the internet, see FAQ "Can I work on my IEMBP Application Portfolio when I am not connected to the internet?” above for tips.

Q: Do I need specific software?
A: You will need internet browsing software (e.g. Internet Explorer, Mozilla Firefox, etc.) – the IEMBP Technical Team is not aware of any internet browsing software that does not work with the IEMBP Application Portfolio.
Also, you will need pdf-viewing software to view the documents linked from the Support page and elsewhere within the IEMBP Application Portfolio. Adobe Reader can be downloaded for free from the Adobe website.

Q: Do I need to set any particular settings on my computer?
A: You should:

  • Ensure that your Javascript is turned on; it is needed to see the dialogue boxes with feedback and warnings. Click here for instructions on how to check your javascript settings.
  • Always uncheck the “remember my password” option in any dialog box from your browser or operating system.
  • Take a minute to clear the internet browser cache and close the internet browser after using a public computer. Click here to find out how to clear the cache.
  • Ensure that the autofill or autocomplete function is turned off in your internet browser. Go to the “Tools” or “Preferences” menu on your browser to turn off auto fill or auto complete. NOTE: This may vary depending on the browser you are using so instructions on how to allow turn off auto complete can be found in the “help” section of most browsers.
  • Set your internet browser privacy settings to allow the temporary use of a cookie.
    • Internet Explorer:
      Tools -> Internet Options -> Privacy tab. Recommendation: Slide the lever to Medium-High and click Okay.
    • Firefox:
      Tools -> Options -> Privacy tab. Under Cookies, ensure the “Accept cookies from sites” box is ticked. Recommendation: under “Keep until:” choose “I close Firefox”.

Q: What is a user account?
A: You will set up a user account so that you have a password-protected area in the IEMBP Application Portfolio that only you can access. This will allow you to fill in the IEMBP Application Portfolio in multiple sessions, and view it after it has been submitted.

Q: How do I create a user account?
A: See the How to Create a User Account mini-guide on the Support page.

Q: What if I forget my password/user information?
A: See the How to Replace a Password mini-guide on the Support page.

Q: How can I complete the IEMBP Application Portfolio with a dial-up internet connection?
A: You can complete the IEMBP Application Portfolio with any type of internet connection.
If you want to minimize the amount of time that you spend “online”, see FAQ "Can I work on my IEMBP Application Portfolio when I am not connected to the internet?” above for tips.

Q: I don’t have a computer. How can I apply?
A: The only way to apply to the IEMBP is by filling out an IEMBP Application Portfolio. You will need to find use of a computer with internet access. If you cannot use a friend or relative’s computer, you may be able to use a computer at a public library or community organization.

Q: You are asking for a lot of personal information; how do I know that it will stay secure on the IEMBP Application Portfolio?
A: Your privacy is very important to the IEMBP and partner organizations, and the security of this website is a high priority.
The measures taken to maximize security include ensuring that user input is properly validated and authenticated, ensuring that good access control is maintained, ensuring that software vulnerabilities are promptly patched, and ensuring that the web servers and databases used are securely configured.

Q: How long will my account and IEMBP Application Portfolio information be saved?
A: See the Retention of Documentation section (3.10) of the IEMBP Application Policies, available on the Support page.

Q: If I change my mind and don’t want to apply for the IEMBP; how do I delete my account and IEMBP Application Portfolio information?
A: Use the "Delete my IEMBP Application Portfolio" button on the Application Portfolio Overview page when it is available. Prior to that, please contact the IEMBP Applicant Advisor at info@midwifery.ubc.ca to request deletion.
Note, a small amount of your application portfolio information will be retained, with no identifying information, for statistical evaluation of the IEMBP.